CE Credit Approval
CONTINUING EDUCATION PROGRAM ACCREDITATION
Thank you for considering the American Association of Diabetes Educators (AADE) for your continuing education needs. The AADE is accredited by the Accreditation Council for Pharmacy Education (ACPE), the American Nurses Credentialing Center and the Commission on Accreditation (ANCC) and the Commission on Dietetic Registration (CDR) in addition to the California Board of Registered Nursing (CBRN).
- The American Association of Diabetes Educators is accredited by the Accreditation Council for Pharmacy Education as a provider of continuing pharmacy education
- The American Association of Diabetes Educators is accredited as an approver of continuing nursing education by the American Nurses Credentialing Center’s Commission on Accreditation
- The American Association of Diabetes Educators is a Continuing Professional Education (CPE) Accredited Provider with the Commission on Dietetic Registration (Applicants may also seek prior approval of dietetic programs by contacting CDR directly)
CRITERIA FOR REVIEW AND APPROVAL
- Applications for continuing education credit must be submitted at least 45 business days prior to the program's initial date.
- Applications submitted less than 45 business days but more than 30 business days prior to the program's initial date will incur an expedited review fee.
- Applications of 16 contact hours or more received less than 45 business days prior to the anticipated program start date will not be accepted for review and are not eligible for expedited review.
- In order to meet quality assurance standards, applications submitted less than 30 business days prior to the program's initial date cannot be accepted for review.
The completed application form and all supporting documents must be submitted together in order
for the peer review process to begin. Application deadlines are monitored and enforced. AADE does
not approve applications for continuing education programs that have already occurred.
Review and Approval Process
Upon receipt of an application for continuing education credit, an AADE Accreditation staff member screens the application for completeness and notifies the Program Coordinator of any errors. The Program Coordinator is generally given one week to respond.
Common errors include missing or incomplete biographical-financial conflict of interest disclosure forms (Bio-COIs), incorrectly written learning objectives, missing promotional materials, incomplete information about commercial support, and inconsistencies between the educational activity plan and the evaluation form.
Upon receipt of your updates, we send the application to a multidisciplinary team of trained peer reviewers. The peer review process ensures compliance with all accreditation standards. Based on the reviewers' comments, applicants are provided feedback and action is taken until final approval can be granted.
Continuing Education Review Benefit for AADE State Coordinating Bodies (CBs) and Local Networking Groups (LNGs)
Effective October 1, 2013, a standardized policy and procedure has been developed for CBs and LNGs seeking CE program approval. Highlights of the policy include:
- The free CE benefit applies only to those programs that are hosted solely by an AADE CB or LNG for 8 contact hours or less.
- Programs hosted solely by a CB or LNG for more than 8 contact hours will incur a review fee of
$20.00 per additional contact hour beginning with the ninth contact hour. Examples:
8.0, 8.25, 8.50, or 8.75 contact hours = Free review
9.0 contact hours = $20
10.5 contact hours = $50
- Review the AADE Policy and Procedure for CE Application Review
External groups seeking CE approval: Please contact email@example.com for information on program approval fees.
Where to send your completed application: Questions and applications can be submitted via email to firstname.lastname@example.org.
TIPS AND RESOURCES FOR COMPLETING A CE APPLICATION
Before you begin the application process, please review the “Submission Deadlines” section above and the reference documents below.
- Guidelines and Instructions (PDF) – detailed instructions on how to complete the application
- Application FAQ's (PDF)
- “How To” PowerPoint (PDF) – “Planning a Successful Diabetes Educational Conference” presentation from AADE13
Content Integrity Standards for Commercial Support –
- Sample Educational Activity Plan Table - LIVE EVENTS (PDF) – sample of a properly completed Educational Activity Plan
- List of Approved Verbs – reference document for writing effective learner-focused educational objectives
- Bloom’s Taxonomy and Suggested Active Learning Strategies – reference document for a comprehensive approach to educational program planning
REQUIRED DOCUMENTS FOR SUBMITTING A CE APPLICATION
AADE has revised the application for continuing education credits based on criteria established by the American Nurses Credentialing Center (ANCC) and the Commission on Accreditation in 2013. All applicants must complete and submit the forms shown below. We will work with you to meet accreditation criteria and to provide high quality educational programs for diabetes educators.
- Application Checklist – must be completed and sent with the application
- Application for Program CE Credit – must be complete in order for the review process to begin
- Biographical/Financial Conflict of Interest (Bio-COI) Disclosure Form – biographical/financial conflict of interest disclosure forms are required for the program coordinator, planning committee and speakers/presenters. An application is considered incomplete if any person identified as having a role does not provide a Bio-COI form.
- Disclosure Slide (SAMPLE) – All planning committee members and presenters must disclose off-label discussions and any conflicts of interest (or lack thereof) prior to the program
- Educational Activity Plan Table - LIVE EVENTS – must be completed for each presentation and sent with the application
- Educational Activity Plan Table - ENDURING PROGRAMS – must be completed and sent with application for enduring programs (non-live events, webinar recordings, monographs, journal CE)
- Program Evaluation Form – must be completed and sent with application
COMMERCIAL SUPPORT AND SPONSORSHIP
Commercial support is financial or in-kind contributions given by a commercial
interest that are used to pay for all or part of the costs of an educational activity.
Sponsorship is financial or in-kind contributions from an organization that does not fit the category of a commercial interest and that are used to pay for all or part of the costs of an educational activity.
In order to be in compliance with the Accreditation Council for Continuing Medical Education Standards for Commercial Support, which have been adopted by the ACPE and ANCC, AADE does not review, co-provide, or approve continuing education programs developed by commercial entities. In addition, AADE does not permit educational materials developed by commercial entities, such as slides and handouts, to be used in educational programs.
When your educational program is receiving commercial support from a commercial interest or sponsorship from a not-for-profit entity, the following documents must also be completed and submitted to AADE:
- Commercial Support Agreement – applicable only if commercial support for the program is being obtained
- Sponsorship Agreement – applicable only if sponsorship for the program is being obtained
Eligibility Forms (non-CB/non-LNG)
- Applicant Eligibility Commercial Interest Addendum – required from commercial, educational, and government entities who are not affiliated with AADE
- Applicant Eligibility Verification Form – required from commercial, educational, and government entities who are not affiliated with AADE
Repeated Offering of Programs - Encore Presentations
A previously approved program may be repeated until its expiration date. An Encore request form must be completed and sent to AADE 15 business days prior to the repeated program date.