Countdown to AADE 12

AADE12 Travel Information

Air Transportation to Indianapolis, IN

Attendees traveling to the AADE12 can receive special negotiated airfare discounts to Indianapolis, IN by booking their flights through our travel partner, Omega. Omega World Travel is your one stop shop for making flight reservations for business and personal travel. If you require personal assistance booking your trip the fee is $28.

To book your travel, please call 866-441-7208, or email Omega at
*Note to Traveler: Please  allow for 24 hrs for travel confirmation. If you do not receive in 24 hrs, please contact Omega at 866-441-7028.

Airport Shuttle Information Roche Diagnostics

Shuttle buses will transport attendees to and from the Indianapolis International Airport (IND) and to the official AADE hotels. Airport shuttle reservations must be made by July 18, 2012. Click here to make your airport shuttle reservations. Airport shuttle service is supported by Roche, the maker of ACCU-CHEK products.

Shuttle Schedule
Tuesday, July 31: 7:00am - 10:00pm
Wednesday, August 1: 7:00am - 12:00pm
Saturday, August 4: 7:00am - 6:30pm

*All dates and time are subject to change

Daily Shuttle Information  Roche Diagnostics

Daily shuttle service is supported by Roche, the maker of ACCU-CHEK products. Limited shuttle service to the Indiana Convention Center will be available from all AADE12 official hotels. Shuttle schedule is listed below and will also be  posted in each hotel lobby and at the Convention Center. 

Shuttle Schedule
Wednesday, August 1: 7:00am - 7:30pm
Thursday, August 2: 6:00am - 7:30pm
Friday, August 3: 6:00am - 5:30pm
Saturday, August 4: 8:30am - 4:30pm

*All dates and time are subject to change

Scooter Rental 

Scooter and wheelchair rentals are available for a fee through ScootAround, Inc. and must be reserved prior to your arrival.  Please contact them directly at (888) 441-7575 or go to for further information.

Travel to the United States from Abroad

The U.S Government requires residents of many countries to obtain a temporary Visa before entering the U.S. Changes to the application process may have increased the length of time required to receive your Visa, so it is important to apply for your Visa at least 90 days prior to your departure. The U.S. Department of State provides explicit instructions on how to apply for a Visa and provides an online application form. Go to for complete information.

Letters of Invitation
Please click here for a downloadable PDF official Letter of Invitation. If you need a personalized letter of invitation, AADE requests the following:
- Your name and credentials
- Address
- Email Address
Please note: AADE cannot promise that you or your colleagues will receive a Visa, not can we change the decision of the governmental agency should your application be denied. If you need a personalized letter of invitation please email a request to and AADE can provide a letter for you.