$1,100 standard application fee for all types of programs applying for accreditation.

For programs with multiple service locations or virtual delivery, please contact deap@adces.org for more details on pricing options.

Initial Application Instructions

Start DEAP Application

1. From the time you begin your online application to submission, the DEAP team is here to support you.  Your application may be completed in one session, but you may also save and come back later to complete the application after you begin.
2. Once your application is submitted in the DEAP Dashboard with all required documents and application fee, you will receive a receipt confirmation email from DEAP. 
3. Within 1-2 weeks, you will receive further communication from the DEAP team.  If any documents are missing or additional information is needed, you will be given the opportunity to update your application with the requested information prior to final review.  Once all documents are submitted and complete, you will move on to the approval phase.
4. In the approval phase and you will receive information about scheduling your DEAP virtual orientation and our expert team will be completing the final subject matter review of your application.  During this time, you may receive further communications or requests from the DEAP team in preparation for approval of your application.

Checklist of items that will be required for submission in the DEAP Dashboard with your initial application. Additional links are resources are available within the DEAP Dashboard after you begin your application.

View Checklist

You will be required to submit a completely de-identified patient chart from your electronic or paper medical record system. The documentation of the DSMES intervention requested as part of your DEAP application should represent how you will document and communicate your DSMES services within your electronic or paper medical record.  You are providing a snapshot from one patient who has received diabetes education and support as part of your DSMES program and showing the entire intervention as “proof” that you are meeting Standard 5: Person Centered DSMES.

Note: If any PHI (protected health information) is visible, the chart will be immediately destroyed and you will be asked to resubmit your de-identified chart.

Please use our Chart Review Form as a reference in preparing your de-identified chart for submission.

Click here for templates and examples to meet each standard

1. Be sure that your Medicare Administrative Contract has received a copy of your DEAP Certificate.   For more information about the MACs: https://www.cms.gov/Medicare/Medicare-Contracting/Medicare-Administrative-Contractors/What-is-a-MAC
2. Be sure that the NPI# that is being used for billing DSMT aligns with the name on your DEAP certificate.  Search the NPI Registry to verify: https://npiregistry.cms.hhs.gov/
3. Confirm that all DSMES Team members are using the correct codes and that the NPI assigned to those charges align with the NPI# assigned to your DEAP program (see #3 above): G0108 for individual sessions and G0109 for Group sessions.
4. Access DSMT frequently asked billing questions here
5. Contact deap@adces.org if you need additional support and you are an accredited DEAP program.

Once programs achieve accreditation from ADCES, it is expected that the National Standards for Diabetes Self-Management Education and Support are maintained on an ongoing basis.  To ensure that programs continue to meet the National Standards, accredited programs must submit information on an annual basis and as deemed necessary by ADCES for review.

Each accredited program is required to see at least one participant and submit outcome data annually.

Go to ASR Instructions

PDSA Template

DEAP accreditation lasts for four years.  The renewal application is an abbreviated version of the initial application and can be accessed within your current program in your DEAP Dashboard. In order to avoid a gap in reimbursement, please be sure to submit your Renewal Application at least 4-6 weeks prior to expiration of your accreditation.  Accreditation term can be found on your DEAP certificate and in your DEAP Dashboard.

Download Renewal Instructions

Templates

• Standard 4.3
• Standard 4.4

For DEAP programs accredited before the 2022 Standards were implemented, we have created this crosswalk to help you prepare your DEAP accreditation standards binder.  The crosswalk shows which items are no longer required or where they will fit within the 2022 National Standards.

Link to Crosswalk

Once programs achieve accreditation from ADCES, it is expected that the 2022 National Standards for Diabetes Self-Management Education & Support are maintained on an ongoing basis. To ensure that programs continue to meet or exceed the National Standards, accredited programs will submit changes on an as-needed basis and as deemed necessary by ADCES for review.

When an accredited program implements a significant change, it must notify ADCES within 30 days via the DEAP Dashboard. Changes that need to be reported include, but are not limited to:

• Adding or removing site(s) 
• New or Interim Program Coordinator-after entering the change in the DEAP Dashboard, please email the following to deap@adces.org:
• Updated Contact information (address, phone #, email, etc) for site or coordinator
• Change in sponsor, sponsoring organization, or sponsor's contact information
• Program Name Change - administrative fees may apply (see below)
• Adding and removing instructional staff
• For new team members involved in DSMES delivery, please add to your DEAP Dashboard and be sure to maintain current licensure/registration and certificates showing 15 hours of CEU's or current CDCES or BC-ADM certificate in your accreditation binder. You may also upload in the Dashboard if you choose.
• Other significant program changes such as closing, mergers or suspension of the program, etc.

Please note that some changes have administrative fees: 

• Name Change: Main or Branch location name changes will incur a $100 fee to receive a new certificate.
• New Branch location: Adding a new location requiring a certificate will incur a $100 fee for each new certificate.

You may pay your administrative fee by check or credit card. If paying by check, please note that in the Dashboard.  Write DEAP and your Program ID number (located on your certificate) in the memo and send it by a tracked method to:

ADCES
Attn:  DEAP
125 S. Wacker Dr. Suite 600
Chicago, IL  60606

Change of Status

Branch and Community Locations may be added to your DEAP Dashboard

Please contact deap@adces.org to add additional states or umbrella programs

For more information: