Practice Resources

Ready to Apply to DEAP

Submitting your application for your program to become accredited is a major step and it’s natural to have lots of questions.  Did I include everything that is required?  Did I interpret the requirements the right way and put together something that will actually get approved?  How long will the approval take?  When will I be able to start billing?

FAQs

Ready to Apply

  • What is the timeline for submitting my application and achieving accreditation?

    DEAP submission timeline
  • What happens after accreditation?

    In order to bill Medicare for DSMT, you need to send your accreditation certificate to your Medicare Administrative Contractor (MAC) by sending it to the same location your organization sends claims for Part B Medicare billing.  Your organization must already be billing for at least one other Medicare Part B service before it can bill Medicare for DSMT.  Your MAC must have your accreditation certificate entered into their system before you can be paid for a claim.

    Once accredited, your program will be added to our monthly report of newly accredited programs that we send to CMS, which occurs around the 10th of each month.  There may be a delay in getting your program into the CMS system, so it is very important that you send your accreditation certificate to your MAC, so they know you can bill for DSMT.

    Your program will also be added to the CDC’s list of accredited programs when updates occur.

  • What are the steps I need to take to prepare and submit my application?

    Step 1: You must meet all 10 National Standards for DSMES and have at least one participant complete the full education cycle from referral to follow-up (as it will be structured and billed for after accreditation is approved), prior to submitting your application. AADE’s DEAP Manual for Quality Coordinators  provides you the information for building your DSMES to meet the National Standards and apply for accreditation. 

    Step 2: Complete the online application and upload all of the supporting documents for the standards individually into the DEAP Dashboard. If you are not a member of AADE, you will need to create an account in the DEAP Dashboard. Under the “Sign In” tab, click on the link for the DEAP Dashboard. If you are already a member, or have an existing account, sign in with your email address and password. If you are a new user, enter your email address under “Create an Account” and follow the prompts. Have the following information ready:

    • Name, address and phone number of your sponsoring organization
    • Name of your program (this will be the name on your accreditation certificate, so make sure it matches the name you plan to bill under)
    • Quality Coordinator name and email address
    • Name and address for any branch or community sites
    • Names and credentials for all team members (professional instructors and community health workers)

    Step 3: Pay the application fee and additional fees if you have *branch locations. If paying online, have credit card ready. If paying by check, make sure to indicate when prompted and mail using a method that provides tracking information. Once your application and payment are submitted, the staff will review for completeness and you will be contacted to set up a phone interview. All communication with the staff should be sent to deap@aadenet.org.

    *Please confirm that your sites qualify as BRANCH locations prior to paying fees.  If unsure, please reach out to the DEAP team via email or wait for your phone interview to clarify and pay additional fees at that time if necessary.

We've revamped our application, here is the instructional guide for completing it. 

Currently Accredited? 

Visit this page for best practices on maintaining your accreditation.

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